Digital Ledger & Credit Tracker for Hardware Businesses

Track bulk material credit, manage outstanding contractor accounts, and send quick payment reminders on WhatsApp. Designed for hardware stores and builders' merchants.

DOWNLOAD FREE Google Play
Coming Soon
DOWNLOAD ON THE App Store
IN
BU
DK
SA
1K+
1,000+ businesses trust
Rupaya Khata daily.
Dashboard
Dashboard
Give credit
Give credit
Receive Payment
Receive Payment
Secure Contractor Dues

Stop losing margins to complex contractor books.

Hardware shops operate on large outstanding balances and project-based credit. Traditional notebooks fail to track multiple material deliveries, leading to collection leakages.

The Old Contractor Book
!
Complex Project-Credit Lines
Contractors buy cement, steel, and paint in batches across months. Tracking what was delivered and what remains unpaid is highly confusing in paper logs.
!
Delivery Proof Disputes
When contractors dispute whether a specific batch of pipes or paint was delivered, paper diaries offer no visual verification.
The Digital Supply Way
✓
Real-Time Outstanding Balances
Monitor project-wise credit balances instantly. Always know your total capital risk across different construction projects.
✓
Photo Bill Verification
Attach photos of signed delivery challans or item bills directly to the transaction entry as indisputable proof.
Simple as WhatsApp

Manage your shop in 3 easy steps

1

Add Your Customer

Enter the customer's name and phone number. It takes just 10 seconds.

2

Record Udhaar

Enter the credit amount. It’s saved instantly with date and time.

3

Send Reminder

Politely remind them on WhatsApp and get your money back faster.

Hardware Benefits

6 Keys to Grow Your Business

Discover the key benefits of moving away from traditional bookkeeping. Optimize your collections and scale daily cash flow securely.

Contractor Balance Tracking
Manage complex builder and contractor credit lines in one dashboard. Easily filter transactions by project or material category.
Delivery Proof Photos
Take photos of signed challans, delivery vouchers, or gate passes and link them to credit logs to secure transaction proof.
Real-Time Dues Dashboard
Know exactly how much credit capital is locked in materials. Prevent over-exposure by reviewing contractor balances instantly.
Smart Payment Reminders
Avoid calling or writing. Share formal WhatsApp summaries containing clear delivery dates and invoice breakdowns to prompt paybacks.
Multi-Device Synchronization
Coordinate ledger entries across warehouse staff, billing desks, and field delivery agents using real-time synchronization.
Unlimited Transaction Limits
Log bulk transactions and high-value materials billing without limits. Rupaya Khata grows with your commercial business.

What Business Owners Say

★★★★★

Our hardware shop deals with contractors who buy in bulk and pay in installments. Keeping track of deliveries and payments in diaries was a nightmare. Rupaya Khata allows us to log bills with photos of delivery slips, saving us hours of arguments.

JS
Jagdish Singh
Owner, Singh Building Materials
★★★★★

The real-time dashboard has completely changed how we extend credit. We see our overall credit risk instantly, and exporting PDF statements has resolved all billing disputes with our construction clients.

RG
Rahul Gupta
Owner, Gupta Hardware & Paints
★★★★★

Having the ledger accessible on both the warehouse tablet and my sales phone makes inventory dispatch tracking extremely simple. Staff logs the dispatch, and I see the updated balance immediately.

MK
Manpreet Kaur
Manager, Kaur Electricals

Frequently Asked Questions

How does Rupaya Khata handle high-value hardware store credit? +
The app allows you to log large transaction figures, maintain separate contractor ledgers, set specific credit ceilings, and attach bill images to entries for audit verification.
Can I attach photos of signed delivery receipts to transactions? +
Yes! You can capture an image of the signed delivery challan or customer voucher using your phone camera and save it directly with the transaction log.
Can I set credit limits for builders and contractors? +
While you can keep track of outstanding balances on the dashboard, you can also use notes to set credit limits for specific contractors to avoid capital over-exposure.
Can I generate customer statements to settle project audits? +
Yes, you can generate clean PDF or Excel ledger reports for any customer or contractor project and email or WhatsApp it to them for audits.
Is my hardware store data backed up automatically? +
Yes, every transaction you log is instantly backed up to our secure cloud database, protecting your ledger history from physical loss or damage.
Does the app support offline logging at construction sites? +
Yes! You can record material deliveries and credit entries on-site without an active internet connection. The app syncs the logs once you connect to a network.
Is there a fee for adding staff members to input logs? +
Rupaya Khata is You can log in on multiple devices using your registered number, allowing your store managers or helpers to record entries for free.
How can I share overall outstanding summaries with contractors? +
You can generate a customer-wise outstanding report and share it with the contractor via WhatsApp in one tap, showing exact dates and invoice history.
Start Now

Ready to take your business digital?

Join thousands of Indian businesses who have stopped using paper diaries.

DOWNLOAD FREE Google Play
Coming Soon
DOWNLOAD ON THE App Store